At Insightful Psychiatry, protecting your privacy and the confidentiality of your health information is one of our highest priorities. This Notice describes how we may use and disclose your medical information, how you may access that information, and your privacy rights under federal law (HIPAA) and applicable state law.
Practice name: Insightful Psychiatry
Address: 101 Rainbow Dr, Livingston, TX 77399
California | Colorado | Florida | Maryland
New Hampshire | New York | Washington | Texas
Phone: 206-620-1222
Email / Privacy contact: [email protected]
Owner: Aaron Padron, PMHNP
We collect health information that identifies you or that can reasonably be used to identify you (“Protected Health Information” or PHI). Examples include: name, date of birth, contact details, insurance/billing information, appointment and clinical records (diagnoses, medications, treatment plans), and, in the behavioral health context, mental health history and treatment notes. We may also collect non-identifying technical data (browser, IP, cookies) when you visit our website.
We may use and disclose PHI for the following purposes without your authorization:
• Treatment: to provide, coordinate, or manage your mental health care (e.g., share information with other treating providers).
• Payment: to obtain payment for services (e.g., billing and insurance).
• Health care operations: quality improvement, practice administration, recordkeeping, training, and audits.
• Appointment reminders, treatment alternatives, or health-related benefits.
• As required by law: public health reporting, law enforcement requests, court orders, mandatory abuse reporting, threats to safety, or other legally permitted disclosures.
Under HIPAA, psychotherapy notes (notes separated from the medical record that document or analyze conversations during counseling sessions) receive additional protections and generally require your written authorization before disclosure, except in limited circumstances required by law (for example, to prevent imminent harm, for oversight, or when allowed by statute). If we maintain psychotherapy notes separately, we will follow the special rules before sharing them. HHS.gov
We may use third-party vendors (billing, scheduling, telehealth, email, analytics) that perform services for us and may access PHI. Whenever required by HIPAA, we enter into Business Associate Agreements (BAA) with such vendors to require safeguarding PHI. If you provide PHI through our website or online forms, that information may be stored or transmitted by these services under contract with us. By using our services, you consent to these disclosures where necessary to provide care. (See “Your Rights” for more.) HHS.gov+1
We use cookies and similar technologies to operate the site and collect analytics. Cookies do not themselves identify health details; however, if you submit information through forms it becomes part of your PHI. You can control cookies via your browser settings.
We use administrative, physical, and technical safeguards (access controls, password protections, encryption where possible, staff training) to protect PHI. We perform risk assessments and update security practices as needed. For providers handling electronic PHI, federal guidance calls for regular security risk assessments and appropriate controls. HHS.gov+1
Depending on the law that applies, you may have rights including:
• Right to inspect and copy your PHI (with limited exceptions for psychotherapy notes).
• Right to request amendment of your PHI.
• Right to request restrictions on certain uses/disclosures (we will consider these requests).
• Right to an accounting of disclosures.
• Right to receive communications by alternative means or at alternative locations.
To exercise these rights, contact us at [email protected] or 206-620-1222. We will respond within the time period required by law.
If you believe your privacy rights were violated, you may file a complaint with us via 206-620-1222 or with the U.S. Dept. of Health & Human Services, Office for Civil Rights. Filing a complaint will not change your care. HHS.gov
We may change this Notice. The updated Notice will have a new “Effective date” and will be posted on our website.
State law may provide additional privacy protections; where state law is more protective than federal law, we will follow the more protective standard.
You may request a paper copy of this Notice at any visit or by contacting us at [email protected]/206-620-1222